Board Meeting Management – How to Keep Your Board Meetings Dynamic and Energetic

Meetings of the board are an important part of good business governance and usually provide the most useful information for companies. There are many ways that board meetings can turn into inefficient or even unproductive. In this article, we’ll look at some easy tips to help your organization tame the cycle of meetings and keep your board meetings dynamic and energetic.

Punctuality and Preparation

It’s important to begin the meetings on time and make sure that the participants have access to the information they need to review well in advance of the start of the meeting. The inability of participants to follow a discussion due lack of background information or context is the primary reason for meetings to be ineffective. Additionally the board must clearly communicate the agenda to participants at least 3-4 days in advance (or even earlier) to ensure that everyone can read and prepare for the meeting ahead of time.

Respecting the timeframes for meetings that are outlined on the agenda is vital to ensure that the meeting is productive. This will demonstrate to the participants that the board respects their professionalism and appreciates the importance of their time. The moderator or chairperson of the board should always be watching the meeting’s progress, while gently keeping discussions on topic so that all agenda items are discussed and the meeting is concluded on time.

It’s also important to prioritize the most critical items on the agenda. This will avoid wasting the majority of the time with lengthy reports and noncontroversial issues that could have been addressed by the management team, the CEO or other committees.