Creating an Effective Board Meeting Agenda

The first step in planning a successful meeting is creating an agenda that is effective. However, the agenda for board meetings isn’t a rigid document that stays the same every time. Instead, use the agenda for meetings as a tool that lets you to adjust how you conduct your meetings to maximize the value of your board members.

The agenda for the board’s meeting must clearly define the purpose to ensure that there is no waste of time and ensure that all relevant topics are covered. The agenda should also contain the attendees who are required and optional, so that they can make arrangements for the meeting accordingly. It is recommended to share the agenda with board members prior to the meeting so that they have time to examine the topics and prepare for your meeting.

It is crucial to include an agenda section for new business to ensure that board members can bring any concerns or issues that were not discussed in the last meeting. The old business section lets board members review any unresolved issues and decide what to do with regard to the issues. It is also beneficial to include a committee report section in the agenda of the board meeting to allow the board to benefit from the insights of various committees on specific aspects of their work.

The final item on the agenda for the board meeting is an opportunity for Board members to discuss any issues not included in the Consent Agenda, and to approve the minutes. This will prevent any mistakes and ensure accountability in the minutes of meetings.