How to Accelerate Communication With Stakeholders

If you’re announcing milestones in your project or disseminating progress updates, or seeking feedback and input from stakeholders keeping them up-to-date can reduce confusion, boost engagement and facilitate speedy resolution of issues. The first step is to identify your key stakeholders and determine their specific needs and expectation. This can be done through surveys, stakeholder meeting, participation in conference calls, keeping track of conversations on social media, and much more. These statistics will help you decide how often to communicate with each group and what information they need.

Meetings are an effective method to share project information with the stakeholders and provide the opportunity to discuss concerns, questions, and ideas. It is crucial to schedule regular meetings, for example bi-weekly or monthly and make sure that all participants are invited. Additionally, a project website or portal could be used to share important documents and to provide updates for all stakeholders.

It can be difficult to get all your stakeholders on the same page on a regular basis if you have many. In these instances it is an excellent method of keeping everyone informed. Videos can be recorded and uploaded online so that they are accessible to all the stakeholders. This method of communication is beneficial for teams working remotely. Utilizing a project management program that lets you tag the stakeholders according to policy areas (such as Quorum) can help you create aimed posts for specific groups of stakeholders and send them the information they need to stay current.